TeachX Tutor Terms and Conditions

LAST UPDATED: 6/12/2024

1. Introduction

1.1 Overview

TeachX is a platform that connects tutors with students for both online and in-person lessons. By registering as a tutor, you agree to these terms and conditions.

1.2 Company Information

TeachX is owned and operated by Teach Platforms FZCO registered at Dubai Silicon Oasis, DDP, Building A1, Dubai, United Arab Emirates. For contact information, please refer to our website.

1.3 Registration and Agreement

By registering as a tutor on teachx.net, you agree to be bound by these terms and conditions. Please read them carefully before agreeing. If you do not agree, do not register or use the TeachX platform.

1.4 Definitions

Certain words are defined in the Definitions section at the end of these terms and conditions and are capitalized throughout.

2. TeachX Rights & Responsibilities

2.1 Platform Provision

TeachX facilitates connections between tutors and students, providing a platform for advertising services, booking lessons, and processing payments. TeachX does not act as an employer or agent for any tutor or student but simply provides the means for the two parties to connect and transact.

2.2 Website Maintenance and Service Availability

TeachX aims to maintain a functional website, including communication systems, booking platforms, and an online classroom. However, we cannot guarantee constant availability. The platform may experience downtime or technical issues from time to time. TeachX may occasionally take the website offline for maintenance and updates, and notifications will be provided in advance where possible.

2.3 Security Measures

TeachX uses reasonable endeavors to keep the platform secure from viruses and other threats. However, users are responsible for their own security measures, such as using antivirus software and securing their devices.

2.4 Identity Verification

TeachX verifies the identity of tutors and conducts background checks as needed. If a student is concerned about a tutor, they should not meet them alone and report concerns to TeachX immediately. TeachX does not guarantee the accuracy or completeness of the information provided by tutors during the registration process.

2.5 Profile Approval and Communication

TeachX decides when a tutor’s profile is complete and can be made live on the platform. TeachX will communicate bookings, confirmations, and cancellations to both students and tutors via the platform and email.

2.6 Payment Processing

TeachX endeavors to process payments promptly, usually on the 5th of every month for the previous calendar month, provided there are no disputes. Payments are processed through Stripe, and tutors must have a valid Stripe account linked to receive payments.

2.7 Complaints and Refunds

TeachX handles complaints and refunds according to these terms and conditions. Disputes over payments and refunds are handled by TeachX, and tutors must comply with the outcome of these disputes.

2.8 Information Protection

TeachX takes appropriate measures to protect user information. TeachX monitors postings and messages on the platform to prevent misuse and ensures compliance with its terms.

2.9 Modifications to Service

TeachX reserves the right to modify or discontinue, temporarily or permanently, the platform or any part thereof with or without notice. You agree that TeachX will not be liable to you or any third party for any modification, suspension, or discontinuance of the platform.

3. Tutor Responsibilities

3.1 Legal and Age Requirements

Tutors must be legally entitled to work in their jurisdiction and be at least 18 years old. Tutors are responsible for ensuring they possess the relevant immigration status where applicable.

3.2 Criminal Convictions Disclosure

Tutors must disclose any criminal convictions or cautions they may have, including any received after registering as a tutor on the TeachX platform. Failure to disclose such information may result in termination of the tutor’s account.

3.3 Security and Safety

Tutors are responsible for their own security both online and offline when using TeachX services. For in-person lessons, tutors must ensure the safety and appropriateness of the lesson location. Tutors should avoid meeting students in private or unsafe locations.

3.4 Content Accuracy and Independent Status

Tutors must ensure the information they provide on their profiles is accurate and updated regularly. Tutors are not employees of TeachX and are responsible for their own actions and compliance with legal requirements.

3.5 Insurance

Tutors are advised to obtain and maintain appropriate insurance for their activities. This may include professional liability insurance or general liability insurance.

3.6 Setting Fees and Payment

Tutors set their own fees but must not undercut TeachX by offering lower rates outside the platform. Payments are processed through Stripe, and tutors must ensure they have a valid Stripe account linked to receive payments.

3.7 Booking, Messaging, and Attendance

Tutors must make and confirm bookings through the platform and respond to messages promptly. Tutors must be punctual for lessons and notify students of any delays or cancellations.

3.8 Lesson Recording

All online lessons are recorded and may be used by TeachX for quality assurance and compliance. Tutors must agree to this as part of their use of the platform.

3.9 Verification and Background Checks

TeachX may request tutors to provide government-issued identification and documents confirming educational credentials. TeachX may conduct background checks and utilize third-party consumer reporting agencies for criminal background checks, sex offender registry checks, and other verifications. Tutors must provide evidence of background checks when requested.

3.10 Payment and Refund Policies

Payments are processed on the 5th of every month clearing the dues accumulated for the previous month, provided there are no disputes. TeachX handles failed payments according to the platform’s policies. Tutors may be responsible for ensuring payment issues are resolved promptly. Refunds, to the fullest extent permitted by law, are at TeachX’s sole discretion.

3.11 Cancellation and Missed Lesson Policies

Tutors can cancel bookings but must notify the student and TeachX promptly. Repeated cancellations may result in account suspension. Tutors must inform students at least 24 hours in advance for any cancellations. Failure to do so may result in penalties or fees. Tutors must attempt to contact the student and provide evidence of the attempt before marking a lesson as missed. Tutors may be liable to refund fees for missed lessons without valid reasons.

3.12 Child Protection

For lessons involving minors, tutors must ensure a responsible adult guardian is present at all times during the session within close proximity to ensure appropriate safety precautions are undertaken. Tutors must report any safety or child protection concerns to TeachX immediately.

3.13 Complaint Handling and Dispute Resolution

Formal complaints must be submitted in writing to TeachX support. TeachX will review and mediate the dispute according to its policies and procedures. TeachX aims to respond to complaints within 10 business days and resolve them within 30 business days, depending on the complexity and nature of the complaint. Disputes between tutors and students should be resolved informally first. If not possible, they can be escalated to TeachX support.

3.14 Intellectual Property Rights

Tutors retain ownership of the content they create and upload to TeachX. By uploading content, tutors grant TeachX a non-exclusive, royalty-free license to use, distribute, and display the content for platform-related purposes. All content provided by TeachX, including course materials, platform features, and branding, is the intellectual property of TeachX and may not be used without permission.

3.15 Privacy and Data Protection

TeachX collects and uses personal data in accordance with its Privacy Policy. Tutors agree to the collection, use, and sharing of their data as described in the policy. Tutors must keep all personal and sensitive information about students confidential and must not share it with third parties without explicit consent, except where required by law. Tutors must keep any non-public information about TeachX's operations, technology, or business practices confidential and must not disclose it to third parties without explicit permission.

3.16 Marketing and Promotions

TeachX provides marketing tools to help tutors promote their courses. Tutors agree to use these tools in accordance with TeachX guidelines. Tutors can run promotional campaigns through the TeachX marketing portal. TeachX reserves the right to review and approve all promotional content.

3.17 Review and Feedback System

Tutors acknowledge that they will receive reviews and ratings from students. TeachX will use these reviews to help improve the platform and tutor services. Tutors are encouraged to respond professionally to student feedback. Negative reviews should be addressed constructively.

3.18 Non-Solicitation and Non-Compete Clauses

Tutors agree not to solicit TeachX students for private lessons outside the platform or for any other services. All courses and programs provided through TeachX must be unique to the platform. Tutors must not engage in unfair pricing or offer identical courses through other platforms at lower rates. Tutors agree not to offer identical courses or services they provide on TeachX through any other platform or directly to students outside of TeachX. Violation of this clause may result in immediate termination of the tutor's account.

3.19 User Conduct and Restrictions

Tutors must not:

• Upload, post, email, or otherwise transmit any content that infringes any intellectual property or other proprietary rights of any party.
• Upload, post, email, or otherwise transmit any material that contains software viruses or any other computer code designed to interrupt, destroy, or limit the functionality of any computer software or hardware.
• Engage in any unsolicited or unauthorized advertising, promotional materials, "junk mail," "spam," "chain letters," "pyramid schemes," or any other form of solicitation.
• Violate any applicable local, state, national, or international law.

3.20 Termination and User Disputes

TeachX reserves the right to suspend or terminate your account for any violation of these terms. TeachX may refer any suspected fraudulent, abusive, or illegal activity to the appropriate authorities. TeachX may become involved in disputes between users at its discretion but has no obligation to do so.

4. Payments and Fees

4.1 Service Fee

TeachX charges a fee for using the platform, which is added as a markup on top of the tutor’s fees paid by the customer. We also charge a 10% service fee to the customer on the total order.

4.2 Payment Processing

Payments are processed through Stripe. Tutors must have a valid Stripe account linked to receive payments.

4.3 Failed Payments

TeachX handles failed payments according to the platform’s policies. Tutors may be responsible for ensuring payment issues are resolved.

4.4 Disputes and Refunds

Disputes over payments and refunds are handled by TeachX. Tutors must comply with the outcome of these disputes.

5. Cancellations

5.1 Tutor and Student Cancellations

Tutors and students can cancel bookings according to TeachX’s cancellation policy. Tutors can cancel bookings but must notify the student and TeachX promptly. Repeated cancellations may result in account suspension. Tutors must inform students at least 24 hours in advance for any cancellations. Failure to do so may result in penalties or fees. Tutors must attempt to contact the student and provide evidence of the attempt before marking a lesson as missed. Tutors may be liable to refund fees for missed lessons without valid reasons.

6. Child Protection

6.1 Legal Compliance

Tutors must comply with relevant child protection laws and report any concerns to TeachX immediately. For lessons involving minors, a responsible adult must be present during the session. Tutors must report any safety or child protection concerns to TeachX immediately.

7. Intellectual Property

7.1 Content Rights

Tutors grant TeachX a non-exclusive license to use, modify, and distribute their content for platform purposes. Tutors retain ownership of the content they create and upload to TeachX. By uploading content, tutors grant TeachX a non-exclusive, royalty-free license to use, distribute, and display the content for platform-related purposes. All content provided by TeachX, including course materials, platform features, and branding, is the intellectual property of TeachX and may not be used without permission.

8. Termination

8.1 Termination by TeachX

TeachX reserves the right to suspend or terminate a tutor’s account for breaches of these terms and conditions.

8.2 Termination by Tutor

Tutors can terminate their account at any time but must honor any outstanding bookings.

9. Governing Law and Jurisdiction

9.1 Legal Framework

These terms and conditions are governed by the laws of the jurisdiction where TeachX operates.

10. Definitions

10.1 Key Definitions

• Booking: The process of scheduling a lesson through the TeachX platform.
• Lesson Fee: The total fee charged for a lesson, including the tutor’s fee and TeachX’s service fee.
• Online Classroom: The virtual space provided by TeachX for conducting online lessons.
• Service Fee: The fee charged by TeachX for the use of its platform.
• Tutor: A registered user of the TeachX platform who offers educational services to students.
• Student: A registered user of the TeachX platform who books lessons with tutors.
• User: Any individual who uses the TeachX platform, including tutors, students, and.

11. Code of Conduct

11.1 Professional Behavior and Respectful Communication

Tutors must maintain a professional demeanor at all times when interacting with students and parents, both online and in person. Tutors must communicate respectfully and courteously with students, parents, and TeachX staff. Any form of abusive, harassing, or inappropriate communication is strictly prohibited.

11.2 Academic Integrity

Tutors must uphold academic integrity and should not complete or intend to complete coursework, exams, or any similar assignments on behalf of students.

11.3 Feedback and Ratings

Tutors must not manipulate or attempt to influence student ratings and reviews. Tutors acknowledge that they will receive reviews and ratings from students. TeachX will use these reviews to help improve the platform and tutor services. Tutors are encouraged to respond professionally to student feedback. Negative reviews should be addressed constructively.

12. Safety and Compliance

12.1 Background Checks and In-Person Safety

Tutors must undergo a background check before being allowed to offer their services on the TeachX platform. TeachX reserves the right to conduct additional checks as deemed necessary. Tutors must ensure that in-person sessions take place in safe, public, or appropriately vetted locations. Tutors should avoid meeting students in private residences unless another responsible adult is present.

12.2 Reporting Concerns

Any safety concerns, misconduct, or breaches of these terms must be reported to TeachX immediately. Tutors are responsible for ensuring a safe and supportive learning environment.

13. Privacy and Data Protection

13.1 Data Collection and Use

TeachX collects and uses personal data in accordance with its Privacy Policy. Tutors agree to the collection, use, and sharing of their data as described in the policy.

13.2 Confidentiality and Class Recordings

Tutors must keep all personal and sensitive information about students confidential and must not share it with third parties without explicit consent, except where required by law. TeachX records all online lessons for quality assurance, compliance, and improvement purposes. Tutors consent to these recordings and their use by TeachX.

14. Dispute Resolution

14.1 Informal Resolution and Arbitration

TeachX encourages the resolution of disputes informally through direct communication between tutors and students. If this is not possible, disputes can be escalated to TeachX support. Formal complaints must be submitted in writing to TeachX support. TeachX will review and mediate the dispute according to its policies and procedures. TeachX aims to respond to complaints within 10 business days and resolve them within 30 business days, depending on the complexity and nature of the complaint. Disputes between tutors and students should be resolved informally first. If not possible, they can be escalated to TeachX support. Any disputes that cannot be resolved informally will be subject to binding arbitration conducted in accordance with the laws of the jurisdiction where TeachX operates. Tutors agree to waive their right to a trial by jury and to participate in a class action lawsuit. Arbitration will be conducted in the jurisdiction where TeachX operates, unless otherwise agreed by both parties. Tutors agree to resolve disputes on an individual basis and waive any right to participate in a class action lawsuit.

15. Modifications to Terms

15.1 Changes to Terms

TeachX reserves the right to modify these terms and conditions at any time. Significant changes will be communicated via email or through the TeachX platform. Continued use of the platform after changes are posted constitutes acceptance of the new terms.

16. Limitation of Liability

16.1 No Liability for Student Actions and Platform Availability

TeachX is not liable for the actions or omissions of students. Tutors engage with students at their own risk. TeachX does not guarantee that the platform will always be available or error-free. Tutors acknowledge that the platform may experience downtime or technical issues.

16.2 Indemnity

Tutors agree to indemnify and hold harmless TeachX from any claims, damages, or expenses arising from their use of the platform or breach of these terms. Tutors agree to cooperate with TeachX in defending such claims and not to settle any claim without TeachX's written consent.

16.3 Disclaimer of Warranties and Limitation of Liability

TeachX provides the platform "as is" and without any warranty or guarantee. TeachX disclaims all warranties, express or implied, including implied warranties of merchantability, fitness for a particular purpose, and non-infringement. In no event will TeachX be liable for any indirect, incidental, special, consequential, or exemplary damages arising from your use of the platform.

17. Governing Law

17.1 Jurisdiction

These terms and conditions are governed by the laws of the jurisdiction of  the United Arab Emirates. Any legal proceedings arising from these terms will be conducted in the courts of the United Arab Emirates.

18. Miscellaneous

18.1 Severability

If any provision of these terms is found to be unenforceable, the remaining provisions will continue in full force and effect.

18.2 Entire Agreement and Waiver

These terms constitute the entire agreement between tutors and TeachX regarding the use of the platform and supersede any prior agreements or understandings. The failure of TeachX to enforce any right or provision of these terms will not be deemed a waiver of such right or provision.